Events add an extra element to your society, and bring your members together to share interesting experiences.
Anything above and beyond your normal society activity is classed as an event. So this could be a day trip, an exhibtion, a guest speaker, a national day, a religious festival, a ball or awards ceremony or a sporting event held by your society.
Event planning is challenging and time consuming, so our number one tip is plan as far in advance as possible and don’t leave it till last minute. Always keep the office up to date with any plans or thoughts about holding an event, as they have great contacts that can help you. This Planning Checklist may be useful in the early stages of event planning.
We request the the following timelines are adhered to:
| Event Size |
Timeframe |
| Up to £100 in value |
submit paperwork 2 weeks in advance |
| Up to £500 in value |
submit paperwork 4 weeks in advance |
| Over £500 in value |
submit paperwork 8 weeks in advance |
The folowing forms need to be filled in and sent through to the office:
Event Form
Once completed send to societies.su@coventry.ac.uk and the Societies Coordinator will then arrange a meeting to discuss your event. The event will be authorised by the VP Activities Officer if they are happy with the event.
However, we cannot stress enough that you should not sign a contract or agree anything until you have met with the team to seek approval.
All contract and quotes MUST be brought to CUSU for sign off. If you personally sign a contract you will be liable for the payments stipulated within the agreement and not the society or CUSU.