This privacy notice tells you what to expect when CUSU (Coventry University Students' Union) collects personal information. It applies to information we collect about:
We use personal data for the following reasons:
Use of data is compliant with the Data Protection Act 1998 and specifically with the 8 data principles that are set out within it:
If you are a student at the Coventry University and opted to share details with CUSU on enrolement. your details will be held by the Students’ Union in its membership database, unless you have opted out of Union membership.
The details held are the details you gave The University on registration. If you wish to alter your registration details you can do so by contacting the University.
CUSU cannot be held responsible for any inaccurate personal details.
We gather both Personal Information and Anonymous Information from you when you visit the Site.
"Personal Information" means any information that may be used to identify an individual, including, but not limited to: a first and last name; e-mail address; university number, a home, postal or other physical address (when using services designed to deliver or send items to you) or other contact information necessary to provide a service that you requested.
"Anonymous Information" means information that is not associated with or linked to your Personal Information; Anonymous Information does not permit the identification of individual persons. We collect Personal Information and Anonymous Information, as described below.
We Collect Personal Information from you at the following points:
As you navigate the site, certain information will be collected automatically. This data helps us to improve the content of the site and to customise the content or layout of the site for you.
A cookie is an element of data that a website sends to your computer's hard drive while you are viewing a website. This website uses session cookies (which expire once you close your web browser). You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether to accept it. You can also set your browser to turn off cookies. If you do so, however, some areas of the site may not function properly.
We collect Personal Information from you in order to fulfil your requests. For example, we may use your Personal Information to process an online purchase or interact with a service or feature to the site. We may also use your Personal Information to send you information that you requested, or to confirm registrations, purchases, or to respond to your feedback.
We may use your email address to notify you of products or services that may interest you, such as events or discussions, in addition we may notify you of recent updates to our site, or to provide you with latest news.
You may opt-out from receiving promotional or marketing emails by notifying us at the address specified at the bottom of any unwanted email. Emails may be sent to you from CUSU or from its societies, clubs or other student groups affiliated to it. If you unsubscribe from a CUSU email, you may still receive emails from these affiliated groups and vice versa.
We may create Anonymous Information records from Personal Information by excluding information (such as your name) that makes the information personally identifiable to you. We use this Anonymous Information to perform statistical analyses of users' aggregate behaviour so that we may enhance the content of our services and improve site navigation.
We may email you for research purposes relating to your membership of the Students’ Union based on anonymous information you have already provided through completion of questionnaires or polls. This information is only gathered for reasons associated with improving our services to members and the anonymous information is only accessed by employees of the SU including full time student officers.
When someone visits this website, we collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting our website.
Your Personal Information will not be sold, traded, or rented to individuals or other entities. However, we may need to share your Personal Information with third parties to charge your credit card or deliver specific services to you such as support services. These third parties are required not to use your Personal Information other than to provide the services requested by Your Students' Union.
We may disclose your Personal Information if we believe in good faith that such disclosure is necessary to:
We realise that your Personal Information, including your name, address and email address, is subject to change. To the extent that you do provide us with Personal Information, we wish to maintain its accuracy.
In some cases, we provide a means to create an account or a profile of information. For example, to change your Personal Information, log in as usual and select the profile icon at the top left hand side of each page.
We safeguard the Personal Information you send to us with certain physical, electronic, and managerial procedures.
While we strive to protect your Personal Information, we cannot ensure the security of the information you send to us, and so we urge you to take every precaution to protect your Personal Information when you are on the internet.
We suggest that you change your passwords often, use passwords that include a combination of letters and numbers, and use a secure browser. Products and services are available which can help give you privacy protection while navigating the internet. While we do not anticipate breaches in security, if one occurs, we will use all reasonable efforts to correct the problems that led to the breach.
The Web site contains links to other web sites. We are not responsible for the content, accuracy or opinions express in such web sites, and such web sites are not investigated, monitored or checked for accuracy or completeness by us.
Inclusion of any linked web site on or through the Web site or the Service does not imply approval or endorsement of the linked web site by us. If you decide to leave the Web site and access these third-party sites, you do so at your own risk.
CUSU tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:
To make a request to us for any personal information we may hold you need to put the request in writing addressing it to the address provided below. In some cases, where the compilation of data is considered to be complex or time consuming we will make an administrative charge of £10.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone, subject to verification of identity.
This privacy notice was drafted with clarity in mind. It does not provide exhaustive detail of all aspects of our collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below
General Manager's Office
or email firstname.lastname@example.org